Description

We are looking for an Office Manager to join Crystal Ball, a leading AI Insights company based in Palo Alto. As an Office Manager, you will play a crucial role in ensuring the smooth running of our office operations. Your responsibilities will include managing administrative tasks, coordinating office activities, and providing support to employees, all while maintaining a positive and productive work environment. This position is vital to the overall efficiency and success of our company, making it an exciting opportunity for someone looking to contribute to a dynamic team.

As an Office Manager at Crystal Ball, you will be involved in a variety of projects aimed at optimizing office procedures, enhancing communication channels, and fostering a collaborative work environment. This role requires a detail-oriented individual with excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. If you are passionate about creating a positive workplace culture and have a knack for multitasking, this position is perfect for you.

Responsibilities:

• Manage office supplies and equipment, ensuring availability for staff
• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Assist in the onboarding process for new hires, including setting up workstations and providing necessary resources
• Handle incoming and outgoing correspondence, including mail, emails, and packages
• Organize and schedule meetings, appointments, and events
• Support HR functions such as maintaining employee records and processing payroll
• Address employee queries regarding office management issues (e.g., IT, stationery, equipment)
• Ensure office cleanliness and tidiness, coordinating maintenance activities as needed

Requirements:

• Proven experience as an office manager or administrative assistant
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and ability to prioritize work
• Strong organizational and planning skills in a fast-paced environment
• Outstanding communication and interpersonal abilities
• Attention to detail and problem-solving skills
• Ability to multitask and adapt to changing priorities
• Knowledge of basic HR functions and office management practices