Summary

We are seeking a Bilingual (Spanish) Administrative Assistant(Entry) to support our Quincy regional office. They will be providing both primary front desk coverage and essential administrative support. They will serve as the primary front-desk coverage when the Office Manager is present and act as primary or backup coverage for the Office Manager as needed.

• Type: 7 Months Contract (On-site) 

Key Responsibilities

• Perform primary front desk and receptionist duties, warmly greeting callers and visitors.
• Answer routine inquiries and provide necessary information, including referrals to appropriate internal and external units.
• Serve as primary coverage for the front desk when the Office Manager is in the office.
• Act as primary or backup coverage for the Office Manager in the regional office.
• Handle all incoming and outgoing mail and distribute incoming mail to appropriate personnel.
• Maintain appropriate stock of office supplies.
• Coordinate the use of meeting space for trainings and meetings, including managing conference room calendars.
• Set-up and break-down rooms before and after meetings.
• Maintain familiarity with office equipment and points of contact for additional support.

Required & Qualifications

• Minimum High School Diploma
• 2–3 years of administrative experience or equivalent education with 6 months-1 year of experience.
• Excellent customer support and service skills.
• Fluency in oral and written Spanish and English (Mandatory).
• Strong attention to detail and organization.
• Ability to follow written and oral instructions.
• Ability to exercise discretion in handling confidential information and to exercise sound judgment.
• Proficiency in Microsoft Office applications.
• Comfort in learning and working within IT systems.
• Knowledge of the organization of state government.
• Ability to maintain accurate records.