**POSITION SUMMARY**  

The Administrative Assistant operates under the supervision of the Senior Customer Service Manager, executing a range of administrative tasks and supporting projects. Additional responsibilities include assisting the sales teams and the executive committee.

**ESSENTIAL FUNCTIONS**  

**Essential Functions Statement(s)**  

- Prepare and modify documentation, including but not limited to correspondence, reports, drafts, memos, and emails.  

- Manage and analyze various spreadsheets and reports to support organizational needs.  

 Receive and appropriately redirect inbound website email inquiries.  

- Source, order, and manage inventory supplies for business cards, promotional items, and other materials.   - Schedule and coordinate meetings, events, and functions.  

- Serve as the primary contact for monitoring and checking in visitors at the front desk.  

- Oversee daily invoicing procedures and ensure accuracy.  

- Assist with the registration process for IFT events.  

- Compile meeting agendas and manage scheduling logistics.  

- Contribute to team initiatives by completing related tasks and projects as required.  

- Execute local errands, which may include procurement of supplies from stores and bakeries, while maintaining break room inventory.  

**POSITION QUALIFICATIONS**  

*Competency Statement(s)*   - 

**Communication (Oral):** Demonstrates effective verbal communication skills to interact with others. 

  - **Problem Solving:** Proactively identifies issues and formulates solutions in a work context.   - 

**Communication (Written):** Articulates ideas clearly and concisely in written form.  

- **Accountability:** Assumes responsibility and is answerable for personal actions.   -

 **Commitment:** Adheres to organizational policies emphasizing customer satisfaction and collaborative teamwork.  

*Work Schedule:* 8 AM to 4 PM  

**SKILLS & ABILITIES**   - 

**Education:** High school diploma or equivalent required.   - 

**Experience:** No prior experience necessary; this is an entry-level position. This role begins as a long-term temporary assignment with the potential for permanent placement.   - 

**Computer Skills:** Proficient in Microsoft Word and Excel.